Last updated: 05 May 2020
1.1 We, International Medical Corps Croatia, a registered association in the Register of Associations of the Republic of Croatia as of February 7, 2019, Registration Number 17005962; PIN 71194935559. (International Medical Corps Croatia’’we‘, ‘our‘ or ‘us‘ being interpreted accordingly) are committed to protecting your privacy and personal information.
1.2 Personal information relating to you that either identifies you or from which you can be identified is called personal data (‘Personal Data‘).
3. What Personal Data do we collect and use?
3.1 The Personal Data about you that we collect and use includes the following:
(a) your name, address, phone; email and other contact details—for example, if you sign up to receive our newsletter;
(b) information that you provide to us when you make a donation;
(c) information you provide about yourself, when you submit a comment to us;
(d) Personal Data contained in correspondence between you and us, which we may retain on file; and/or
(e) information obtained through cookies or other tracking technology, including your IP address, when you browse this Website (see below);
as well as any other Personal Data that you may provide to us from time to time.
4. How your Personal Data is collected
4.1 We collect Personal Data about you in various ways as follows:
(a) when you submit a form through our Website;
(b) if you engage with us through social media channels;
(c) when you browse and interact with our Website;
(d) if you respond to a campaign or volunteer to help us;
(e) you attend an event that we hold; and/or
(f) through your relationship and communications with us.
5. Please also note that, occasionally, some of the Personal Data you supply and that we process may include what is known as ‘special category’ data about you—for example, information regarding your ethnic origin or political, philosophical and religious beliefs.
6. What we use your Personal Data for
Other than as stated above, we may use your Personal Data for one or more of the following purposes:
(a) to contact our supporters, campaign and raise funds;
(b) to analyse information you provide to us so that we can better understand your main interests. This helps us to deliver personalised content and make suggestions to you on how you can get involved in our work. Where we have received location information about you, we may use it to tailor our communications to you;
(c) to deal with any comments, enquiries or any requests that you submit;
(d) to provide you with newsletters and other direct marketing communications about what we are doing, as well as products, services and/or campaigns that may be of interest to you by post or phone. If required under applicable law, where we contact you by SMS, email, fax, social media and/or any other electronic communication channels for direct marketing purposes, this will be subject to you providing your express consent. You can object or withdraw your consent to receive direct marketing from us at any time by contacting us using the email address below.
(e) to enforce and/or defend any of our legal claims or rights; and/or
(f) for any other purpose required by applicable law, regulation, the order of any court or regulatory authority.
7. The lawful grounds on which we collect and process your Personal Data
7.1 International Medical Corps Croatia will process your Personal Data for the above purposes relying on one or more of the following lawful grounds:
(a) where you have freely provided your consent for particular purposes, such as to receive e-newsletters;
(b) where we agree to provide any goods or services to you, in order to take any pre-contract steps at your request and/or to perform our contractual obligations to you;
(c) where we need to use your Personal Data for legitimate purposes relevant to International Medical Corps Croatia being able to campaign and promote our charity, as well as to efficiently and effectively fundraise, communicate with supporters and manage our affairs. We will always seek to pursue these legitimate interests in a way that does not unduly infringe on your other legal rights and freedoms and, in particular, your right of privacy; and/or
(d) where we need to collect, process or hold your Personal Data to comply with a legal obligation.
7.2 If we process special category data as referred to under paragraph 5, we will do this only with your explicit consent, or where you have already publicised such information, or where we need to use such sensitive data in connection with a legal claim that we have or may be subject to.
8. Our Legal Obligations regarding your data
8.1 We collect and process your Personal Data in accordance with applicable laws that regulate data protection and privacy. This includes, without limitation, the EU General Data Protection Regulation (2016/679) (‘GDPR‘).
9. Disclosing your Personal Data to third parties
9.1 We may need to disclose your Personal Data to certain third-party organisations that are handling that data only on our behalf and in accordance with our instructions under contract (called ‘data processors‘) in the following circumstances:
(a) companies and/or organisations that act as our service providers (e.g., IT suppliers or data-hosting companies) or professional advisers; and/or
(b) companies and/or organisations that assist us in processing and/or otherwise fulfilling transactions that you have requested (e.g., payment processors) and Corvus Pay d.o.o., which provides the software for our online donations system.
In relation to these data processors, we will make sure that they act only in accordance with our instructions and that adequate safeguards are put in place by them to protect your Personal Data, in accordance with Data Protection Law.
9.2 We may also disclose your Personal Data to and/or obtain certain Personal Data about you from third-party service providers. These third parties will make their own determination as to how they process your Personal Data and for what purpose(s) (and are therefore called ‘data controllers‘). For example:
(a) To comply with anti-money laundering, terrorism and sanctions laws and regulations, there are times when we need to confirm (or reconfirm) the name, date of birth, address and other details of our donors and business partners (including their directors, officers, board members, owners, shareholders, authorised representatives and affiliates and their circumstances). We may need to do this whether you are applying to be a new donor or business partner or have been one for some time. This information may be shared with third-party service providers for this purpose.
(b) We may also collect publicly available information to verify the details of donors and business partners. Some laws and regulations oblige us to disclose information to certain bodies with statutory powers. If at any time you do not provide us with satisfactory information about you or your circumstances required to comply with these laws and regulations, we may not be able to accept your donation or accept you as a business partner.
It is important that you give us accurate information, if asked. We will check your details and if you give us false or inaccurate information and we suspect crime or fraud, we will record this and may (if legally required) pass this to law enforcement or other organisations involved in crime and fraud prevention.
9.3 The third-party data controllers we use will handle your Personal Data in accordance with their own chosen procedures and you should check the relevant privacy policies of these companies or organisations to understand how they may use your Personal Data. Since these controller organisations are acting outside of our control, we have no responsibility for their data processing practices.
9.4 Other than as described above, we will treat your Personal Data as private and will not disclose your Personal Data to third parties without you knowing about it. The exceptions are in relation to legal proceedings or where we are legally required to do so and cannot tell you.
9.5 In all cases we always aim to ensure that your Personal Data is used only by third parties for lawful purposes and in compliance applicable Data Protection Law.
10. International Transfers
10.1 We are based in Croatia and primarily collect and process data in Croatia.
10.2 However, we do use third-party processors that process data on our behalf and are based outside of the European Union. These processors may be based in territories where the laws are currently not considered to meet the same legal standards of protection for Personal Data as set out under Data Protection Law in Europe.
10.3 We may also sometimes transfer Personal Data to our affiliates, including our parent, International Medical Corps, based in the United States.
10.4 To safeguard your Personal Data, we allow such a transfer referred to above only under a contract or through adopting another appropriate mechanism that is authorised under the Data Protection Law. This is to make sure that your Personal Data is safeguarded in accordance with the same legal standards that apply to International Medical Corps Croatia in the European Union.
11.2 We use traffic-log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to visitor needs. We only use this information for statistical analysis purposes.
11.3 Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
11.5 When we send you an email, we may use technology to measure the success of the emails we send so we know what stories and titles people like the most. While we can identify who opened an email and the stories viewed, we don’t sell or share this information with anyone else.
11.7 Third-party cookies are also used as follows:
(a) We sometimes embed photos and video content from websites such as YouTube, Facebook and Instagram. As a result, when you visit a page with content embedded from such services, you may be presented with cookies from these websites. Our website does not control the dissemination of these cookies. You should check the relevant third-party website for more information about these.
(b) Google – These cookies are used by Google to provide different Google services for the user and to collect anonymous data about the user.
(c) Social sharing tools – Any site with a social sharing button may set a cookie when you are also logged in to their service. We do not control the dissemination of these cookies and you should check the relevant third-party website for more information about these.
11.8 You can choose to accept or decline our cookies. Most web browsers automatically accept cookies, but you can modify your own browser settings to decline cookies if you prefer. The Help menu on the menu bar of most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie and how to disable cookies altogether. Please note, declining cookies may prevent you from taking full advantage of this website.
11.9 You can find more information about cookies at www.allaboutcookies.org and www.youronlinechoices.eu.
12. How long we retain your Personal Data for
12.1 International Medical Corps Croatia retains Personal Data identifying you only for as long as you have a relationship with us, or as necessary to perform our obligations to you (or to enforce or defend contract claims) or as is required by applicable law.
12.2 We have a data-retention policy that sets out the different periods we retain data for, in respect of relevant purposes in accordance with our duties under Data Protection Law. The criteria we use for determining these retention periods is based on:
(a) various legislative requirements, such as requirements to hold transaction records and Gift Aid information under tax law; and/or
(b) the potential need to refer back to that data if there is a future claim or legal dispute.
12.3 Personal Data we no longer need is securely disposed of and/or anonymised so you can no longer be identified from it.
13.1 We employ appropriate technical and organisational security measures to protect your Personal Data from being accessed by unauthorised persons and against unlawful processing, accidental loss, destruction and damage.
(a) We use Amazon Web Services for hosting services. To learn more about their secure data centers, view the AWS Data Center informational page.
(b) Any payment card details, including information from credit or debit cards that we receive through our donation websites, are passed securely to our payment processing provider according to the Payment Card Industry Security Standards. We do not store your credit card details on our website.
While conducting payments on our web shop you are using CorvusPay—an advanced system for secure acceptance of credit cards on the Internet.
CorvusPay ensures complete privacy of your credit card data from the moment you type them into the CorvusPay payment form. Data required for billing is forwarded encrypted from your web browser to the bank that issued your payment card. Our store never comes into contact with your sensitive payment-card data. Similarly, CorvusPay operators cannot access your complete cardholder data. An isolated system core independently transmits and manages sensitive data while keeping it completely safe.
The form for entering payment data is secured by an SSL transmission cipher of the greatest reliability. All stored data is additionally protected by high-grade encryption, using hardware devices certified by FIPS 140 2 Level 3 standard. CorvusPay fulfills all of the requirements for safe online payment prescribed by the leading credit card brands, operating in compliance to the PCI DSS Level 1 standard—the highest security standard of the payment-card industry. Payments made by cards enrolled with the 3-D Secure program are further authenticated by the issuing bank, confirming your identity through the use of a token or a password.
All information collected by Corvus Info is considered a banking secret and treated accordingly. The information is used exclusively for the purposes for which it was intended. Your sensitive data is fully secure and its privacy is guaranteed by the state-of-the-art safeguard mechanisms. We collect only the data necessary for performing the work in accordance with the demanding prescribed procedures for online payment.
Security controls and operating procedures applied within the CorvusPay infrastructure not only ensure current reliability of CorvusPay but permanently maintain and enhance the security levels of protecting your credit card information by maintaining strict access controls, regular security and in-depth system checks for preventing network vulnerabilities.
(c) All online financial transactions are encrypted using SSL (Secure Sockets Layer).
13.2 We also endeavour to take all reasonable steps to protect Personal Data from external threats such as malicious software or hacking. However, please be aware that there are always inherent risks in sending information by public networks or using public computers and we cannot 100% guarantee the security of all data sent to us (including Personal Data). You should not send any financial information to us by email.
14. Your personal data rights
14.1 In accordance with your legal rights under applicable law, you have a ‘subject access request’ right under which you can request information about the Personal Data that we hold about you, what we use that Personal Data for and whom it may be disclosed to, as well as certain other information. Usually, we will have a month to respond to such subject access requests. We reserve the right to verify your identity if you make such a subject access request, and we may, in case of complex requests, require a further two months to respond.
14.2 We may also reject any manifestly unreasonable or excessive requests for access.
14.3 We may also require further information to locate the specific information you seek before we can respond in full, and may apply certain legal exemptions when responding to your request.
14.4 Under Data Protection Law, you also have the following rights, which are exercisable by making a request to us in writing:
(a) that we correct Personal Data that we hold about you that is inaccurate or incomplete;
(b) that we erase your Personal Data without undue delay if we no longer need to hold or process it;
(c) to object to any automated processing (if applicable) that we carry out in relation to your Personal Data—for example if we conduct any automated credit scoring;
(d) to object to our use of your Personal Data for direct marketing;
(e) to object to and/or restrict the use of your Personal Data for purposes other than those set out above, unless we have a legitimate reason for continuing to use it; and/or
(f) that we transfer Personal Data to another party where the Personal Data has been collected with your consent or is being used to perform contact with you and is being carried out by automated means.
14.5 All of these requests may be forwarded on to a third-party provider that is involved in the processing of your Personal Data on our behalf.
14.6 If you would like to exercise any of the rights set out above, please contact us at the address below.
14.7 If you make a request and are not satisfied with our response, or believe that we are illegally processing your personal information, you have the right to complain to a data protection supervisory authority in your EU country of residence.
International Medical Corps Croatia, Trondheimska 4a,
Telephone number: + 385 21 549 465